What is The Purpose of a Clocking In Machine

What is the purpose of clock in machine?

Traditionally, Clocking In machines were used in factories and warehouses to ensure that staff were paid the correct amount in wages. If you watch old tv shows, you will often see the old-style machines that work by inserting a card and pulling a lever to stamp the card. The payroll team would then take that data and manually enter it into the wages account to ensure staff got paid the correct amount.

Clocking in machines can help a business to monitor and track working hours, staff absence and lateness. The sickness absence rate in the UK in 2021 rose to 2.2%, from a record low of 1.8% in 2020; this is the highest it has been since 2010, when it was also 2.2%.

It can also help to identify staff who are working above and beyond their contracted hours.

What is a Clocking In machine?

A Clocking in machine is a type of machine / software that can be used to monitor and track employee working hours.

There are many different types available which each offer differing solutions depending on the needs of the business. These include:

• Fingerprint / biometric readers
• Facial recognition readers
• Key fob/Card solutions
• Remote App based clocking

As machines have evolved, they now integrate with a wide variety of payroll software and other business information tools to ensure data is easily accessible across the business and is more accurate as the systems today remove the manual process of entering data.

What is the best type of Clocking in Machine for my business?

There are a few key factors to consider here, including the type of work environment, how confident your employees are with new technology and what unique pain points you are trying to solve.

At Datatime Systems, we talk our clients through all the options and set out the pros and cons of each system before we start to provide a quote. To us, it is vital that you understand what your challenges are and what you want the system to help you with. HELP being the operative word.

The benefits of a Clocking In machine include:

• Ensure payroll is accurate
• Saves time calculating hours worked, overtime rates and sickness pay.
• Monitors lateness and absence of employees
• Can help a business to make key business decisions

When is the ideal time a business should consider a Clocking In machine?

A clocking In machine would be of benefit to your business if you:

• Have hourly paid employees
• Run a business with multiple shift patterns and rotas
• Have different sites and access points for staff entering and leaving the building
• Are looking to reduce payroll time and boost efficiencies
• Are looking to reduce manual handling of payroll data
• Are looking to track staffing absences and lateness
• Are looking to control labour costs

If you are considering a Clocking In system for your business, then let’s have a chat as we offer several solutions that can be tailored to meet your specific needs and welcome the opportunity to demonstrate what’s available. The Datatime team is passionate about working closely with you to ensure you find the right system at the right price.