Move Your Roll Call Online (Fire Roll Call)

Move Your Roll Call Online (Fire Roll Call)

The fire alarm sounds…as a business owner, do you know who is on the premises at that precise moment?

How can you record who has evacuated the premise to the fire assembly point?

It is essential that all staff, visitors, and contractors who visit a premises are accounted for in the event of an emergency and the responsibility falls to the business owner to have this information to hand and to ensure everyone is safe.

It is also a legal requirement for all businesses to regularly assess and control risks to protect all personnel. Knowing where people are onsite is a key component to this, especially for those businesses with flexible or hybrid home working policies.

Equally important, is that all staff, visitors, and contractors are aware of the fire safety procedures whilst on site and know where the muster points are. Where businesses have multi-locations or several floors, it is advantageous to have a Fire Marshall on each floor / location to ensure everyone is accounted for.

How often should Roll Calls / Fire Drills be carried out.

Fire drills / roll calls should be carried out at least twice a year, although this can vary if your fire risk assessment has outlined otherwise. It is vital to record roll call information so your fire marshalls know who is on site at any one point. 

• Do you know how many staff are on the premises?
• Do you know where they are located?
• Do you know how many staff are working remotely at any one point?
• How do your fire-marshalls check data on who is present?
• How do you collect Roll Call Data?

Traditionally, companies used to have a sign in/ sign out boards or printed sheets at the
entrance to the building that could be removed and taken along to the safety location to
check everyone who should be on site is there. Now that we are working flexibly, this type of system is outdated and open to human error, so businesses are looking at new ways to keep onsite data in check.

Move your roll call functions online

The most effective employee time tracking systems also have a facility to keep a record of who is present within a building and offer a roll call feature where muster reports can be generated instantly during an emergency.

The team at Data Time Systems have been assisting clients to ensure systems and procedures are in place to manage the roll call function, and clients can opt for a printed roll call or take advantage of our latest online roll call module available with our cloud based solution.

All our online systems can help with:

• Setting up roll call / fire alarm parameters
• Enabling business to run different fire group / location tracking
• Ensuring reports are generated with only those employees clocked In at specific
• locations
• Computer / Tablet / Mobile phone access to roll call data
• Reports to send roll call data to specific people / printers

Our role is to help you keep track and record data easily to ensure that fire alarm / roll calls are handled with the minimum of stress and provide accurate data. By linking up your workforce management requirements, you are in control and have everything in one place. Ready to talk to one of the team to see how we can help?

If you are interested in finding out more then please contact the team