Sickness absence reporting and record-keeping arrangements.
Are you recording and monitoring sickness absence in your business?
At the end of each year, are you able to review how much time off has been take during the year and what are the main types of sickness absence?
If not, a workforce management system could really benefit your business to put you back in control of your data and allow you to make strategic business decisions. It will also allow you to gain a deeper understanding of employee absence and spot any repeating patterns.
Why Monitoring Sickness Absence with Workforce Management Systems is Essential?
Recording sickness absence can help with the management of employees who are absent from work to ensure an accurate payment of both contractual and statutory sick pay.
It is important to note that sickness absence can be because of illness, injury, an accident at work or home or as a result of a work-related injury. By understanding this data, you can make key business decisions and put in place any allowances and support for staff.
Monitoring of sickness absence records will facilitate an early identification of any potential problems.
For example:
• Is there a high number of staff taking Mondays or Fridays off?• Do sickness rates spike during the summer months/Christmas or big sporting events?• Are absences linked to work-related issues like stress or mental health?• Are specific team members taking disproportionate time off?• What is the average length of time off taken.• What are return-to-work requirements for staff returning from illness.
But what if there are too many sick days unaccounted for?
Without using workforce management software to track and monitor absence, business owners run the risk of:
• Making errors on payroll and paying staff incorrectly• Not meeting sick payment obligations as the employer.• Not understanding the reasons for staff absence so cannot plan for changes across the business.• Not being able to handle disciplinaries correctly for staff taking lots of time off.• Treating staff unfairly if absence relates to a disability or long-term conditions.
How can a Time & Attendance Solution Help?
It’s all in the data…
Time and attendance solutions unify your workforce management needs in one place. With accurate clocking-in data, you can pinpoint trends and ensure consistency in your absence management and feel empowered to make informed, data-driven business decisions.
By tracking and monitoring sickness absences, you ensure payroll accuracy and fair treatment for all.
Understanding the reasons for sick leave is just as important as the amount of leave taken, but to get this information, you need to be tracking everything.
By not tracking data effectively, it can have a real effect on the business bottom line if not careful and can lead to potential employment tribunal claims if absence is not handled the same for everyone within the business.
At Data Time Systems, we have been working alongside our clients since 1984 to ensure they have the right system in place to suit the needs of their business and can join up with most popular payroll applications. We offer a wide range of solutions designed to flex and adapt as businesses change.
Imagine a report showing that 30% of sick days occur on Mondays—what does that tell you about team morale or workload distribution?
If you are interested in finding out more then please contact the team…
Call today on 01623 883 073 or get in touch via E-Mail at info@datatime.co.uk